New in Spillman Flex Records - Q4 2020
We're excited to review the work that was done this past quarter to improve your Spillman Flex Records system and the tools you use to manage your system. To upgrade your system, schedule an appointment at flex-update.appointlet.com. Customer requests for upgrades will take place as they are currently scheduled.
New Flex Evidence Application and Barcode Scanner
The new Flex Evidence application, designed for the Datalogic Memor 10 mobile computer with the latest smartphone technologies, helps evidence clerks effectively manage physical evidence. The use of the evidence scanner requires the Evidence Inventory Module.
Evidence clerks use the handheld device, installed with a specifically designed Flex Evidence application, to scan the barcode on physical evidence. This helps audit evidence inventory and ensure the accuracy of current Evidence Management records.
They can also use the scanner to move physical evidence to a new location. The updated data such as the new location, reason, custodian, etc. are wirelessly transferred to your agency’s server and change the relevant Evidence Management records.
The new handheld scanner does not require a docking station, so users can complete the audit or movement at the actual storage site of the physical evidence. This improves the efficiency of inventory management so users know the audit and movement results immediately.
CommandCentral Capabilities for Flex Records
Improve productivity with free CommandCentral capabilities for your Flex Records System.
CommandCentral Capabilities offers a number of cloud enabled features that are available for you to extend reporting capabilities further and make your teams more productive. The Cloud Data Backup and Restore feature helps you mitigate the risk of data loss and maintain peace of mind without any additional hardware investment by backing up your records data into the cloud for free without backup size and frequency limits. Once your data is in the cloud, you can quickly and easily find the information you’re looking for with a free text search.
This free offer also includes CommandCentral Vault, our cloud-based digital evidence management solution. Any attachments uploaded to a law incident are automatically stored in CommandCentral Vault to save on-premises storage space. These attachments will still be available for review from within the law incident, but will also be more easily managed through CommandCentral Vault, along with any other content you choose to store there such as body-worn or in-car video, fixed surveillance video, 9-1-1 call audio, radio traffic recordings, crime scene photos and more. Any content stored in CommandCentral Vault can be purged intelligently based on the retention policy defined by you. You can free up the storage space more effectively for keeping the most important digital evidence.
In addition to digital evidence management, capturing evidence on scene is now easier than ever with CommandCentral Capture. This free smartphone application makes it secure and simple to capture images, video and audio on scene. The media is correlated to the case and automatically uploaded to CommandCentral Vault. Officers can also use CommandCentral Capture to dictate their officer narrative, which is automatically transcribed and viewable in the Consolidated Record View. From the Consolidated Record View, you can securely and easily share the entire case and all associated digital evidence with trusted agencies, the community and prosecutors.
The Insights Dashboard is another CommandCentral benefit available to Flex Records customers. The Insights Dashboard provides actionable intelligence to achieve better outcomes through Crime Trend Alerts, Workflow Cards, and Project Cards. Crime Trend Alerts help you monitor criminal activity and set threshold alerts to identify and proactively address crime trends. Project Cards help you manage key initiatives, such as training and collaborative planning.
For agencies with both Flex Records and CommandCentral Jail, we offer Intake Workflow and Inmate Activity. These help streamline offender management for a smooth intake and reliable inmate activity tracking. With the additional cloud-enabled capabilities, your Flex Records system is further enhanced streamlining your workflow and helping you keep your focus on the communities you serve.